Executive Assistant - Chennai / Hyderabad / Delhi

Position Summary

We are looking for an Executive Assistant (EA) to perform a variety of administrative tasks and support our Senior Management team.

The EA will provide executive, administrative, and project management support to our Senior Management team. The EA serves as the primary point of contact for the team and will use excellent communication skills, a solid understanding of the team’s needs and preferences, and a sound sense of judgment. The EA will also serve as a liaison to the Board of Directors and Senior Management teams, organize and coordinate external partner management efforts and over time support special projects.

She/He will contribute to organizational efficiency by providing personalized and timely support to the leaders in CEGIS who are based across multiple locations.

Role and Responsibilities

With a primary responsibility of supporting the senior leaders of the organization, you will ensure that organizational goals and objectives are accomplished, and day to day operations run efficiently.

Assist the Senior Management team with a variety of daily administrative tasks
Manage calendars, schedule meetings, collate and publish agenda for the meetings, draft and share minutes of the meetings and keep track of the assigned actions needed of the team
Act as the point of contact for the Senior Management team, the extended CEGIS team, and other external partners, including the state government officials that CEGIS works with across multiple locations
Communicate on behalf of the Senior Management Team with Board members and donors on matters related to meetings and programmatic initiatives as directed
Draft letters, emails and prepare presentations for the team
Maintain confidential documents and information
Coordinate events, including onsite and offsite team meetings and conferences
Provide admin and logistics support to the CEGIS team which would include travel coordination for the team, purchase and maintenance of equipment and other assets, housekeeping, safety, security and other ancillary services
Assist the HR Team in employee induction and on-boarding of new hires and manage the exit formalities
Identify vendors and manage contracts across multiple cities where CEGIS operates
Partner with the Senior Management team to build a strong organizational culture

Required Qualifications, Skills and Abilities

Bachelor’s degree plus at least five years of administrative experience supporting senior leaders, preferably with experience in a non-profit setting, or an equivalent combination of education and experience
Advanced Microsoft Office skills, with experience in data handling
Familiarity with digital tools and virtual meeting platforms to stay connected with teams dispersed across multiple locations where CEGIS operates
Knowledge of industry best practices in Admin and Logistics
Excellent verbal and written communication skills in English, to draft minutes of meetings and other documents
Must be able to communicate with multiple stakeholders and have the confidence to handle conversations in a calm and professional manner

Personal Characteristics and Desired Qualities

Strong alignment with CEGIS’s mission of “improving lives by helping Indian state governments deliver better development outcomes”
Ability to work collaboratively with all team members and create a positive team culture
Very strong organizational skills
Strong problem solving and decision-making skills
Enthusiastic to do whatever it takes, be responsive and willing to take personal accountability for delivery
Ability to multitask and prioritize competing demands in an evolving organization
Excellent interpersonal and problem-solving skills
A self-starter with high personal integrity and trustworthiness

Location and Compensation

Candidates with home base in Hyderabad or Chennai are preferred. In addition to providing remote support to the state teams, the candidate should be willing to travel, as required, to the states that CEGIS will have a presence in.

Remuneration will be competitive with Indian philanthropy and social sector pay scales and
will depend on the candidate’s experience levels.

Interested candidates are requested to submit their application here.

Pre-reads for the application process

To learn more about the type of reforms CEGIS is seeking to implement in states, please go through the following materials before sending in your application:

Podcast episodes with Prof. Karthik Muralidharan – one each on education and healthcare in India.
Collection of Prof. Karthik Muralidharan’s work here.